FPSAFPSAFederation of Purple Study Associations
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Privacy statement

FPSA Privacy Policy

The umbrella association FPSA is based in Eindhoven, the Netherlands, and is registered with the Dutch Chamber of Commerce (KvK) under registration number 78356830.

This Privacy Policy is a further elaboration of the association's internal regulations in accordance with the General Data Protection Regulation (GDPR).

This Privacy Policy describes which personal data FPSA processes and for what purposes this personal data is used.

Chapter 1: Use of Personal Data

Article 1.1

The umbrella association FPSA processes the personal data listed below if you:

  • Register or apply for membership with the association.
  • Contact us (e.g., via email, a contact form on our website, telephone, etc.).

Article 1.2

The association collects and maintains the following personal data:

  • Name of the study association.
  • First and last names of board members, including their respective positions.
  • Telephone number of the study association, if applicable.
  • Educational institution.
  • Location.
  • Email address.
  • Chamber of Commerce (KvK) registration.
  • Number of members of the study association.
  • Description of the objectives and activities of the study association.
  • Photographs and other visual materials.
  • Other information required for applying for a board grant, as described in the Regeling Profileringsfonds Fontys Hogescholen.

Article 1.3

FPSA may use this information for:

  • Providing information: Contacting members to invite them to meetings, events, or other association-related activities.
  • Membership administration: Maintaining a membership database.
  • Photographs and visual materials: Photographs and other visual materials taken during association events may be used for promotional purposes. Such materials can be removed upon request. See Chapter 2 for information on submitting an objection.

Article 1.4

FPSA board members are not required to provide additional information compared to regular members. However, additional information is required for registration with the Dutch Chamber of Commerce (KvK).

Names, email addresses, and telephone numbers are retained until membership of the association is terminated.

This information is also maintained in a former board members list to allow FPSA to contact predecessors of specific board positions when necessary and to invite former board members to potential events.

Chapter 2: Information, Changes, and Objections

You can contact FPSA via email at info@fpsa.nl for:

  • More information about how the association processes personal data.
  • Questions regarding this Privacy Policy.
  • Access to the personal data that the association processes about you.
  • Objections to the use of your personal data by the association.
  • Requests to delete all personal data that the association holds about you.

Chapter 3: Security of Your Personal Data

Article 3.1

FPSA will use your personal data exclusively for the purposes stated in this Privacy Policy.

Article 3.2

All personal data mentioned in Article 1.2, with the exception of photographs and other visual materials, will be removed from FPSA's membership database upon termination of membership.

Article 3.3

Photographs and other visual materials taken by FPSA of its members will not be retained longer than necessary for promotional purposes.

Article 3.3

During a General Members' Meeting, an attendance list must be signed, including the participant's name and signature.

Signed attendance lists will be retained throughout the existence of the association in a secured archive accessible only to the board.

Article 3.4

In the event of the dissolution of FPSA, all personal data held by FPSA at that time will be retained for 10 years.

All digital files will be transferred to an external hard drive.

Both physical documents and digital files will be stored for 10 years in a locked archive cabinet or safe.

Article 3.5

In the event of a data breach, the affected individual(s) will be notified within 72 hours, and action will be taken as quickly as possible to resolve the issue.

Chapter 4: Third Parties

Article 4.1

FPSA does not disclose your personal data to third parties unless you have explicitly given consent or the association is legally required to do so under applicable law or a court ruling.

Article 4.2

When FPSA shares your personal data with companies that process information on our behalf, we enter into a data processing agreement to ensure the same level of security and confidentiality of your personal data.

FPSA remains responsible for these data processing activities.

Article 4.3

An exception to the restrictions on sharing personal data with third parties mentioned in Article 4.1 is the publication of photographs and other visual materials taken during association events.

Chapter 5: Cookies

FPSA only uses technical and functional cookies, as well as analytical cookies that do not infringe upon your privacy.

A cookie is a small text file stored on your computer, tablet, or smartphone when you first visit this website.

The cookies we use are necessary for the technical functionality of the website and to improve your user experience.

They ensure that the website functions correctly and remember your preferences and settings, for example.

We may also use these cookies to optimise our website.

You can disable cookies by adjusting your internet browser settings to prevent cookies from being stored.

Additionally, you can delete previously stored cookies through your browser settings.

Chapter 6: Changes

This Privacy Policy may be amended in the future.

If changes are made to our Privacy Policy, all members will be notified in writing.